Satisfactory Progress And Academic Eligibility 2008-2009

1. Certificate seeking students must have a cumulative GPA of 2.00 and a cumulative completion rate of 66.67% of their calculated hours at the end of each term.  Degree seeking students must have a cumulative GPA of 2.00 and a cumulative completion rate of 66.67% of their calculated hours at the end of each academic year (evaluated annually when spring term grades are posted).  The term ‘calculated hours’ is defined as credits for which a student has received a financial aid disbursement and/or attempted hours if the student did not receive financial aid.  If a student fails to meet these eligibility standards, an automatic probationary status is enforced. In addition, he/she must have an academic standing consistent with the institutional requirements for graduation.  Grades of A, B, C, D, P, and IP only will be evidence of successful completion of course work for purposes of calculating institutional percentage completion rates.
2. Aid eligibility is limited to 150% of a program’s credit length (approximately 140 credits for two-year degree and 75 for one-year certificate) even if a degree is not earned.  As soon as it is clear that a student cannot graduate within this period, he/she becomes ineligible for aid.  Change of major or program may not be sufficient reason to extend the credit limit. 

MEASUREMENT POINT/TIMES STANDARD APPLIED
The academic eligibility standard, the financial aid completion progress standard, and the institutional satisfactory progress and academic warning standard will be applied at the time an aid application is received each year and at the end of each term.  Eligibility for receipt of financial aid is denied at any measurement point if the standard is not met. COCC is not responsible for any actions the student has taken in anticipation of aid.

PROBATIONARY STATUS
When a student first fails to meet the eligibility standards for either completion rate or GPA, an automatic probationary status is enforced.  A student in this status must meet both the 2.0 GPA and 66.67% completion rate minimums per term.  If a student fails to meet the minimum standards while in the probation period, he/she becomes ineligible for aid.

REINSTATEMENT OF AID ELIGIBILITY
Financial aid eligibility is based on successfully completing the COCC Academic Warning requirements. A student may apply for any other re-determination of eligibility through the COCC Financial aid Petition process. A student may submit a petition for reinstatement on the basis of 1) mitigating circumstances or 2) after successfully completing at least 12 credit hours of COCC course work with a 2.0 GPA or better and 66.67% completion in each term of enrollment of all attempted credits, without financial aid funding.

PETITION PROCEDURES

1. Reinstatement of aid is never automatic. A student must apply for re-determination of aid eligibility by completing a COCC Financial Aid Petition form.
2. A student may use the petition process to appeal any financial aid action that the law allows. The basis of a petition action must be for reasons that are outside the student’s control.
3. Petitions are made through the Student Financial Aid Office, on the official form.
4. Petitions are acted on by the Student Financial Aid Director or, at the discretion of the Director, referred to a Petition Committee.

 
TRANSFER STUDENT REQUIREMENTS

1. Course work taken at another institution that is accepted and officially transcripted as transfer credit by COCC, will count toward the 150% maximum. If the limit is exceeded, the student must submit a petition to determine aid eligibility. GPAs from other schools are not considered in COCC’s financial aid satisfactory progress policy.
2. Students enrolled in OSU Cascades and other programs under consortium agreements are subject to the home institution’s SAP standards.

REPEAT COURSE WORK
Repeat course work will be allowed according to institutional academic policy and procedures. All course work at COCC, whether repeated or not, will count toward the maximum credit hour eligibility.

DEVELOPMENTAL COURSE WORK
Students will be allowed a maximum of 45 quarter credit hours of developmental course work in addition to the 140 credit hour maximum. Developmental course work is defined as Writing 20 through Writing 99, Reading 10 and 20, Math 10 through 95, and CIS 060 and 080.

INSTITUTIONAL ACADEMIC WARNING STANDARD
First Academic Warning:  When a student earns below a 2.0 GPA and/or fails to complete at least 70 percent of the graded courses each term, the student is placed on First Academic Warning, and is strongly encouraged to meet with their advisor.

Second Academic Warning:  When a student earns below a 2.0 term GPA and/or fails to complete at least 70 percent of the graded courses for two consecutive terms, the student is placed on second academic warning.  At this stage, the student is required to meet with an academic advisor and complete the Second Academic Warning Worksheet.  The worksheet must be submitted to Enrollment Services no later than 5 p.m., Monday of the second week of the term.  If the student is pre-registered and fails to complete these steps, the registration will be voided and a full refund issued.  If the student is not pre-registered, the student will be prevented from registering for one calendar year or until which time they complete the Second Academic Warning Worksheet.  If the student fails to complete the second academic warning requirements, the student may not be eligible to receive financial aid.

Third Academic Warning:  When a student earns below a 2.0 term GPA and/or fails to complete at least 70 percent of the graded courses each term for three consecutive terms, the student is placed on third academic warning.  At this point, the student must meet with their academic advisor and complete the Academic Reinstatement Petition.  The petition must be submitted to Enrollment Services no later than 5 p.m., Monday of the second week of the term.  The Academic Reinstatement Committee will review completed petitions no later than Wednesday of that week. 

All students on third academic warning are required to attend a “Study Skills Workshop” or register for the HD101: Study Skills or HD 110: Career Planning class designed for students who are struggling academically.  Contact the Counseling Office at 541-383-7580 to register for the workshop.  If students do not attend both sessions of the workshop, they will be voided from classes, even if their reinstatement petition was approved.  If the student fails to complete the Third Academic Warning requirements or the petition is denied, the student may not be eligible to receive financial aid.  The Committee has three options:

• Approve the petition as is: The student continues attending classes, following the requirements of the petition.  If the student fails to follow the academic plan or requirements, the student may be voided from classes and their petition is considered “denied”.
 
• Approve the petition with revisions:  If the student fails to follow the academic plan or requirements, the student may be voided from classes and their petition is considered “denied”.

• Deny the petition:  If denied, the student will not be allowed to continue or register for classes; any current registrations will be voided and a full tuition/fee credit will be issued. 

The student may petition for reinstatement the following term or cease to attend classes for one calendar year.  After one year, the student may re-enroll and begin classes as if no academic warnings existed (note: grades on students’ transcripts remain the same).

Fourth Academic Warning:  When a student earns below a 2.0 term GPA and/or fails to complete at least 70 percent of the graded courses for four consecutive terms, the student receives a fourth academic warning and is blocked from all registration in credit classes for one calendar year.  After one year passes, the student may re-enroll and start the academic record as if no academic warnings existed.  The student’s transcript will remain the same.  The Fourth Academic Warning may not constitute ineligibility for financial aid.